Avasant provides independent consulting in enterprise software selection and vendor evaluation. Our methodology has two main phases as shown in the Figure below.
Phase 1: The systems strategy and roadmap. Here we conduct a current state assessment, which at a minimum includes stakeholder interviews. Optionally, we may also conduct a more detailed assessment of the applications portfolio and current business processes.
Next, we develop alternative scenarios for future systems. Scenarios may include upgrading or replacing current systems, or we may consider best of breed solutions versus integrated suites. Here, we can also develop financial models to evaluate the costs and benefits of each scenario.
Next, we conduct a market scan of potential vendor solutions, based on key qualification criteria. Here we leverage the wealth of data on vendors and service providers that we maintain in our Strativa Analytics platform. This step includes interviews with potential solution providers to narrow the short list to the best 2-3 vendors for future, more detailed, consideration.
Finally, we bring all the deliverables together into a strategic roadmap to carry out the vision for future systems. Optionally, this can include a change management plan to deal with the people-side of change.
Phase 2: The vendor selection and procurement transaction. This will be based on the strategy and roadmap defined in Phase 1. Here we prepare a formal request for proposal (RFP) and facilitate vendor demonstrations. We typically include systems integrators in this process so that we are evaluating implementation partners and software vendors as a team.
Next, we analyze bidder responses to the RFP and facilitate additional due diligence on the vendors and system implementation partners, leading to a best-and-final offer. Finally, with assistance from Avasant Law, we can support clients through the contract negotiation stage to ensure that the best deal is realized in terms of cost as well as protecting the client’s interest through the life of the relationship.